Fleet Workshop Softwareto Manage In-House & Commercial Fleet Repairs
GarageSaarthi helps fleet workshop owners manage daily repair workflows, vehicle service history logs, spare parts inventory, billing, staff, and service alerts — all from one platform.
Manage In-House and Commercial Fleet Repairs Without Confused Records
Running a fleet maintenance workshop or commercial repair shop requires coordinating active repair schedules, vehicle records, parts inventory, GST billing, and mechanic commissions. GarageSaarthi centralizes these workflows.
The Manual Way
- Oily paper work orders that get lost or torn during heavy servicing.
- Spreadsheets or registers for tracking vehicle service history logs that are hard to search.
- No reliable system to schedule preventative maintenance due alarms.
- Vehicle parts and bulk inventory checked manually, leading to repair delays.
- Excel sheets or paper bills causing billing leakages and delayed files.
- Staff performance and mechanic attendance tracked on separate diaries.
With GarageSaarthi
- Digital job cards organized for fleet vehicle repairs and maintenance.
- Centralized vehicle profiles linked automatically to customer records.
- Cloud-based history logs accessible instantly on web and Android app.
- Integrated spare parts inventory tracking with low stock dashboards.
- Tax-compliant GST invoice parameters configured in seconds.
- Mechanic payroll lists, check-ins, and job cards commissions sync-mapped.
Manage Fleet Maintenance Operations from One System
Eliminate operational confusion. From booking to delivery, coordinate repair bays, mechanics, spare parts stock, B2B billing, and reports centrally.
Track Active Fleet Repairs
Monitor active work orders, engine overhauls, and preventative checkups on a live central screen.
Vehicle Service Logs
Maintain detailed historical logs containing past parts substituted, repairs, and inspections.
Fleet Parts Inventory
Audit bulk spare parts, lubricants, filters, and wheel bearings, subtracting stock dynamically.
Mechanic Assignments
Allocate jobs to mechanics, track active shifts, and calculate commissions based on tasks completed.
Create and Track Digital Job Cards for Fleet Repairs
Track preventative maintenance checkups and major overhauls digitally. Detail driver complaints, pre-repair inspections, and parts allocation instantly.
Create Digital Job Cards
Generate professional job cards detailing repair tasks (like wheel alignment, brake overhaul, or scheduled engine maintenance) in under a minute on vehicle arrival.
Track Fleet Repair Progress
Monitor ongoing tasks, check mechanic allocations, and track expected delivery dates dynamically on the workshop floor.
Keep Fleet Job Records Organized
Ditch manual logs. Map bulk parts used, labor rates, and driver checklists straight to the digital job card.
Typical Fleet Work Order
Keep Fleet Customer and Vehicle Records Organized
Record comprehensive details for commercial cargo trucks, passenger buses, and transport vehicles. Search histories dynamically instead of shifting through notebooks or paper registers.
Manage Corporate Fleet Profiles
Maintain profile files containing customer names, contact numbers, active WhatsApp details, and previous visit logs securely.
Keep Vehicle Info Organized
Log vehicle registration codes, chassis numbers, engine configurations, cargo payload specifications, and odometer readings.
View Maintenance History
Track previous engine adjustments, parts substituted, labor records, and technician notes, building customer trust with total operational transparency.
WhatsApp Alert Simulation
"Hello Apex Transport, your bus (HR-55-XX-7890) is due for its periodic service on 25th July. Book your slot today at City Fleet Workshop! - Powered by GarageSaarthi"
Minimize Fleet Downtime with Maintenance Alerts
Two-wheeler owners require regular oil changes, chain lubes, and checkups. With GarageSaarthi, you can automate these alerts and keep your service bays consistently active.
Track Scheduled Maintenance due Details
GarageSaarthi calculates future service due dates based on the vehicle's average running or last visit details, organizing your outbound list.
Automate WhatsApp Service Alerts
Send polite, automated WhatsApp reminders containing the vehicle number and service due details directly to your customers or drivers, encouraging repeat visits.
Send Special Offers and Promotions
Promote seasonal fleet checkups, engine inspections, or bulk package deals to corporate transport clients to bring them back to your garage.
Manage Fleet Spare Parts and Workshop Inventory
Ditch manual registers. Prevent spare parts leakage and audit stock valuation dynamically. GarageSaarthi links parts checkouts straight to active job cards and billing.
Track Workshop Inventory
Maintain detailed logs for specialized fleet parts, filters, lubricants, gear oils, drums, bearings, and trailer connector cords.
Manage Counter Sales
Process fast retail billing for direct spare items or consumables sold straight to logistics or corporate buyers without blocking a workshop service bay.
Link Stock to active Job Cards
Automatically deduct parts stock as they are checked out by mechanics for active repair sheets, keeping your stock register updated automatically.
Fleet Spares Registry
Manage Mechanics, Attendance, Leave and Payroll
Eliminate disputes. Log mechanic attendance, process leaves, calculate commissions automatically based on service job cards, and manage role-based app logins.
Track Staff Attendance
Log daily check-in/out times of mechanics and office staff on a simple web dashboard.
Manage Leave Records
Monitor leave history, sick days, and vacation parameters to schedule shift coverage.
Handle Workshop Payroll
Compute net salaries, deduct leaves, and add job commissions automatically based on service job cards.
Control User Access
Create user logins. Restrict billing data or stock details based on employee roles.
Simplify Fleet Workshop Billing, Invoices and Payments
Manage heavy repair billing and corporate client credit cycles. Create custom tax invoices and share statements straight to WhatsApp.
Create Workshop Invoices
Generate GST-compliant invoices containing labor items, bulk parts, and fleet customer tax profiles in under a minute.
Track Payments and Finance
Audit cash, UPI, or credit terms extended to logistics companies. Send outstanding invoice reminders directly.
Give Your CA Access
Invite your Chartered Accountant (CA) to log in and download GST spreadsheets directly, saving hours of manual billing coordination.
Understand Your Fleet Workshop with Dashboard and Reports
Ditch the guesswork. View clear reports on how your fleet workshop is performing. Audit parts stock, see mechanic collections, and view payments received in a few clicks.
Workshop Activity Reports
Monitor active, pending, or completed job cards dynamically. Track job durations and mechanic performance indicators.
Sales & Payments Logs
Review daily sales metrics, filter collections by Cash vs. Online, and audit invoices with direct payment link summaries.
Inventory Stock Valuation
Audit spare parts stock value, high-margin parts turnover, and consumable usage patterns to balance your workshop stock levels.
Real-Time Metrics
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Manage Multiple Fleet Workshop Branches from One Platform
Consolidate operations across multiple service hubs. Monitor branch-wise collections, transfer spare parts stock between branches, and define role-based access for local service managers centrally.
Supported Fleet and Transport Operations
GarageSaarthi provides flexibility to manage dedicated commercial vehicle networks, private bus routes, and local corporate vehicle logistics.
Passenger Bus Fleets
Schedule and manage periodic brake adjustments, transmission overhauls, passenger safety audits, and wheel bearings.
Cargo Truck Fleets
Coordinate hub greasing, electrical wiring inspections, engine reconditioning, and heavy spare parts replacements for long-haul carriers.
Corporate Car Fleets
Create quick checkups, monitor general maintenance history, log engine oil changes, and generate corporate accounts invoices.
In-House Fleet Workshops
Optimize parts usage, log mechanic jobs, track shift work, and manage internal maintenance records without complexity.
Do you manage specialized vehicle types? We support diverse setups.
Move from Paper Registers to Digital Fleet Workshop Management
Compare the manual garage processes with GarageSaarthi's structured digital solution.
Cloud Web Portal
For Billing, Invoicing & Reports
Android Application
For Quick Job Cards & Inventory Checks
Manage Your Fleet Workshop on Web and Mobile
Access your workshop records from any device. Open digital job cards, verify spares inventory, or generate invoices right beside the vehicle using the Android app, or use the detailed web panel from your office desk.
Why Fleet Workshop Owners Use GarageSaarthi
Automotive repair shops need tools tailored to service checklists, mechanics, and parts stock. Here is why transport fleet workshops choose GarageSaarthi.
Built specifically for automotive and commercial workshop operations
Supports custom preventative and scheduled maintenance checklists
Creates digital job cards with complaints, estimate, and parts allocation
Maintains complete passenger bus and cargo vehicle history logs
Tracks spare parts inventory and enables retail counter sales
Generates GST-compliant bills and handles multiple invoice series
Manages contract quotes inside a dedicated CRM Leads module
Sends automated WhatsApp service due alerts and invoice links
Integrates mechanic attendance, leave records, and payroll commission calculations
Ensures cloud access from any web browser and a native Android application
Supports multi-branch controls and role-based staff access permissions
Allows you to invite your CA for direct GST export access
Offers a fully functional 7-day free trial with zero registration charges
India-focused product positioning custom-made for transport garages
See How Fleet Workshops Manage Operations with GarageSaarthi
Hear from real independent garage owners, car detailing spas, and auto service center operators across India who trust GarageSaarthi.
“Automated service reminders send WhatsApp notification due messages to clients, bringing them back precisely on schedule. It has significantly improved our repeat business count.”
Rajesh Patel
Owner, Ever Garage • Surat, Gujarat
“The digital job cards are excellent. We log scratches and complaints right beside the vehicle on an Android phone. Customer trust has grown significantly.”
Gurpreet Singh
Proprietor, G.S. Car Care • Delhi, NCR
“Managing spare parts inventory and GST billing is very easy. The parts requisitions are mapped directly to job cards, which prevents part leakage.”
Ramesh Malaviya
Founder, Sodhi Auto Garage • Pune, Maharashtra
Try GarageSaarthi for Your Fleet Workshop Free for 7 Days
Test all features with your daily fleet maintenance workflow. Create digital job sheets, track specialized parts stock, log payment collections, and calculate mechanic commissions. No credit card required.
Frequently Asked Questions About Fleet Workshop Software
Fleet workshop management software is a digital system used to manage repair jobs, vehicle records, inventory, billing, customers, staff and daily workshop operations for a fleet of vehicles.
You can manage the entire maintenance cycle — from creating repair job cards, vehicle service logs, and scheduled maintenance due lists, to parts stock inventory, mechanics payroll, and payment tracking.
Yes. It creates a centralized profile for every vehicle, showing past repair details, mechanics assigned, and spare parts used over time.
Yes. You can generate digital job cards to record maintenance logs, track repair statuses, and document parts assigned to work orders.
Yes. You can schedule periodic maintenance and trigger automated alerts or updates on WhatsApp to fleet contacts or vehicle managers.
Yes. The Inventory module lets you track spare parts levels, record consumption per vehicle job card, and handle counter sales for retail transactions.
Yes. You can manage employee attendance, log leave applications, define custom user access permissions, and track payroll and performance-based commissions.
Yes. The platform supports multiple workshop locations with centralized control, branch-wise stock mapping, and consolidated financial reports.
No. GarageSaarthi is focused on fleet workshop, vehicle repair, service and maintenance operations. It does not position itself as a GPS vehicle tracking or route management platform.
Yes. It is available as an Android mobile app on the Google Play Store and as a web platform accessible on any device.
Yes. GarageSaarthi offers a 7-day free trial with full access to all features to let you check if it fits your fleet maintenance operations.
Pricing options are clear and affordable. Please refer to our pricing page for subscription packages.
Ready to Manage Your Fleet Workshop Digitally?
Get everything you need to manage your fleet maintenance business: digital job cards, vehicle maintenance logs, parts inventory, GST invoices, mechanic logs, and automated WhatsApp alerts.